How to Use Board Portals for Meetings

A board portal or governance software solution provides administrators and directors with a safe digital workspace to collaborate on confidential documents, information and meetings. The best portals allow board members how to implement investment banking software to easily prepare for board meetings and participate in ongoing work between meetings. Modern portals facilitate meeting preparation and collaboration among committee members, board members principal stakeholders, as well as external partners.

Boards are limited in time so it’s crucial that a board management software solution is designed to be simple and easy for members to use. Ask the vendor about their product user experience, and if they offer videos or other resources to assist members in using the new platform. You should also consider how it’s easy for directors to start on their first meeting and how the platform will automatically connect to their calendars.

Modern board portals are designed to be as efficient as boards themselves, increasing the level of engagement and productivity through features such as task management, which make it easier for members to keep track of responsibilities between meetings. Modern portals also allow for the use of e-signature and voting capabilities to accept documents quickly and securely. They also make it simple to create and edit agenda items, meeting minutes and other documents.

The latest generation of board portals allows directors and administrators to work in the cloud. This allows for a CFO based in Chicago to update a Board Book at the same time with an IT director from Washington DC. This can increase the efficiency of a board’s meeting and ensures the board members who are involved have access to the most recent information.